INFORMATION/ACTION  ITEMS

COUNCIL DIRECTIONS TO STAFF

Date Assigned	Directive/Action Required	Dept		Due Date	Date Completed
8/12/03 1.	Council directed staff to report back to in two years on how the revised lot coverage regulations affect development in single family zoning districts. Over the next 2 years, staff will collect data on the number of single-story homes that utilize the maximum one-story 45% lot coverage and whether any two-story additions necessitated a demolition of first floor area to meet the 40% lot coverage requirement. A memorandum with the above detail will be sent to Council in October, 2005—two years after the effective date of the ordinance.		CDD	10/18/05
8/19/03 2.	Review Housing Mitigation Fee Adjustment in three years. Staff will begin update of nexus study in March, 2006, and report to City Council with recommended adjustment to fee by August, 2006.		CDD	August 2006
5/18/04 3.	Bring back an update  in a year on actions taken on the recommendations regarding enhancing community linkages with the Sunnyvale Department of Public Safety (Hamilton)		DPS	5/10/05 11/1/05
6/1/04 4.	Staff will conduct a before and after study of the effects of the "sharrow" installation on Wolfe Road as part of the Connecting North and South Sunnyvale for Bicyclists project.  Bicycle use, bicycle and motor vehicle lane positioning, and traffic safety will be investigated.  Staff will report back to Council one year after completion of construction of the project (Swegles)		DPW	9/13/05
6/8/04 5.	Direct staff to report back in a year with the results of the implementation of staff’s recommendations from the Multi Cultural Diversity Task Force (Hamilton)		OCM	June 2005 7/19/05
8/24/04 6.	Staff to report back to Council by the end of July, 2005 on any Community problems related to the enrollment expansion of the existing Stratford School and to report the number of students for the first year (Howe); and, provide a dedicated staff person to review email complaints regarding the enrollment expansion at this school. Track the complaints quarterly and report back to Council in July 2005 (Hamilton).		CDD	7/19/05

1/25/05 7.	Upon completion of the study by the developer, staff to meet with representatives with Cupertino Unified School District to discuss an implementation program for the traffic study and advise the Council of the results of the meeting.	DPW/DPR	Pending until completion of study by the developer
3/1/05 8.	Revisit the implementation of the proposed sign ordinance in three (3) years to help ensure that it continues to help businesses remain competitive through signage and to look at requiring permits for the use of bounce houses.(Howe)	CDD	3/1/08
5/17/05 9.	Agendize or include in Friday report an item regarding providing Council email addresses to the public (Miller)	OCM	6/7/05	6/7/05
5/17/05 10.	Agendize item regarding the City’s contribution to the housing trust fund through the Silicon Valley Leadership Group (Miller)	OCM	9/13/05
6/7/05 11.	Determine sign regulations and placement of signs for Best Buy Building (did approval of permit include placement of signs?) (Fowler)	CDD	6/10/05	6/10/05
6/7/05 12.	Partial removal of fence at townhouse development on Crescent Avenue (Mayor Chu)	CDD	6/10/05	6/10/05
6/14/05 13.	Informational Report regarding the current City Flag policy (Miller)	OCM	6/24/05	6/17/05
6/21/05 14.	Sandhill Development (PetSmart and Best Buy) concern regarding redwood trees (Chu)	CDD	6/24/05	6/24/05
6/21/05 15.	General information report regarding permits related to 100 Block of Murphy Avenue (Howe)	CDD	7/1/05	7/1/05

NEW STUDY ISSUES

SPONSORED BY COUNCIL IN 2005

Date Requested		Study Issue Title	Requested By	Department	Issue paper Submitted to City Manager
1/11/05	Consider establishing Council Policy regarding commercial use of Parks, Open Spaces and Recreation Facilities Owned or Maintained by the City.		Fowler, Howe, Chu	PRD/CDD	1/21/05
1/25/05	Noise Sub-element Update (as it relates to train noise)		Chu	CDD	3/31/05
3/1/05	Consider Revisions to Council’s Recognition and Plaque Policy #7.3.11		P&R Commission	PRD	3/9/05
3/8/05	Evaluation of New Zoning Designation for Townhouse Development (similar to characteristics described by staff in study issue report to Council - RTC 05-066)		Hamilton/Miller	CDD	4/1/05
6/21/05	City to look at hospitality industry to determine what City is doing to support and what other actions can be taken.		Fowler, Swegles and Lee	CDD
6/21/05	Review access to north side of train station		Howe & Hamilton	DPW
6/21/05	Benefits and pro’s and con’s of commercially promoting the City		Chu	CDD

CITIZEN CONCERNS

Date Issue Raised	Name	Issue	Dept	Date Issue Addressed

BUDGET MODIFICATIONS FISCAL YEAR 2004-05

Approved	Budget Mod. No. RTC #	Subject	Fund	$ Amount
7/27/04	1 04-265	Authorization for filing and acceptance of trails and open space grant program funds for the Calabazas Creek Trail project, authorization for the City Manager to execute required grant agreements, and Budget Modification No. 1	Trails and Open Space Grant	$200,000
8/10/04	2 04-277	Authorization for the City Manager to execute a cooperative funding agreement for the Frances Street Transit Corridor Project and Budget Modification No. 2	Federal Transit Administration Grant (FTA)	$178,000
10/12/04	3 04-367	Award of contract to conduct an optimal staffing study for the department of Public Safety and Budget Modification No. 3	Asset Forfeiture   Non Recurring Events   FY 2003/2004 GF carryover	$60,588   $4,093   $34,319
9/14/04	4 04-317	Acceptance of contributions from property owners in the amount of $2,000 for Murphy Avenue Tree lights maintenance and Budget Modification No. 4.	Contributions from property owners	$2,000
9/21/04	5 04-330	Award of Bid No. F0306-88 for roof replacement at the Water Pollution Control Plant laboratory building and approval of Budget Modification No. 5	Wastewater Management Fund Reserves	$152,605
9/28/04	6 04-341	Update on the status of Wastewater Capital and Infrastructure improvement projects, use of proceeds from the Water and Wastewater Revenue Bonds Series 2001, and Budget Modification No. 6	Wastewater Management Reserves	($1,148,212)
	7	Cancelled		TBD
9/28/04	8 04-343	Update of the Economic Development Program and Approval of the Economic Development Goals and Strategies and Budget Modification No. 8	Non Recurring Events Program 244   Economic Prosperity Operating Savings from FY 2003/2004	$5,000     $12,000
10/19/04	9 04-363	Authorization to Accept $1,000 California Stories Uncovered Grant from the California Council for the Humanities (CCH) and Budget Modification No. 9	California Council for Humanities/California Stories Uncovered Grant	$1,000
10/19/04	10 04-358	Authorization for the Sunnyvale Public Library to Accept $25,000 Global Language Materials Grant, and Budget Modification No. 10	California State Library/Global Language Materials Grant	$25,000
10/26/04	11 04-382	Fiscal Year 2003/04 project and equipment carryover report and budget modification No. 11	FY 2003/04 Carryovers
10/26/04	12 04-383	Authorization for additional expenditures for the rental of temporary cooling equipment at the Sunnyvale Office Center and approval of Budget Modification No. 12 (No. F0410-17)	Capital Projects set aside in Fund 595-210 Sunnyvale Office Center	$81,000
10/26/04	13 04-379	Fiscal Year 2004-05 recommendations for General Fund supported outside group funding projects and Budget Modification  No. 13	Outside Groups – General Fund projects reallocation (cost neutral)	$142,531
12/14/04	14 04-413	Acceptance of Fiscal Year 2003 Part II and Fiscal Year 2004-05 Homeland Security Grant Funding and Budget Modification No.14	Office of Homeland Security Grant Award   Emergency Management Planning Grant Award	$86,011     $23,239

12/14/04	15 04-439	Fiscal Year 2003-04 Budgetary Year end Financial Report, Comprehensive Annual Financial Report and Budget Modification No.15	Fund 595-100, 20 year RAP	$150,000
12/14/04	16 04-430	Acceptance of the California Office of Traffic Study – Sobriety Checkpoint Program Grant for local law enforcement agencies II and Budget Modification No.16	Office of Traffic Safety-Sobriety Checkpoint Program Grant for local law enforcement agencies	$16,710
12/14/04	17 04-427	Adoption of two resolutions for the Dept. of Public Safety related to approval of abolishment of the Assistant Director of Public Safety Classification, revision & retitling of Captain II classification to deputy chief, revision and retitling of Captain I classification to Captain, and Budget Modification No.17	DPS budget  re-appropriation	Cost Neutral
12/7/04	18 04-425	Amendment to salary resolution: category A (COA represented) and Category C (PSOA represented) and Budget Modification No.18	Non Recurring Events	$78,225
	19	Cancelled
11/9/04	CC 1 04-399	Sc(i)3 – The Sunnyvale Center for Innovation, Invention and Ideas	Non Recurring Events	$40,000
12/7/04	CC 2 04-421	Study Issue – Report on Board on Accessibility for Physically Challenged	Non Recurring Events	$8,500
1/11/05	20 05-012	Request for additional implementation support for the payroll/human resources system upgrade and Budget Modification No. 20	IT Software Replacement Fund   IT General Services 20 year RAP Reserve	$82,698     $132,072
1/25/05	21 05-033	Adoption of 2005 Tentative Council Agenda Meeting Calendar and Study Issues Priority List and Budget Modification No. 21	Non Recurring Events   Water Fund RAP	$122,000   $30,000
2/1/05	22 05-034	Award of request for proposals to provide engineering and landscape design services for improvements at the Sunnyvale Transit Center in Downtown Sunnyvale (F0412-27) and Budget Modification No. 22	Federal Transit Admin Grants Regional Traffic Mitigation Fees	$236,002   $306,909
1/31/05	23 05-037	FY 2004/05 mid year review and long term financial plan update and Budget Modification No. 23	Transfer to employee benefits fund from various funds	$1,296,994
1/31/05	24 05-038	FY 04/05 Service and Budget Reduction Package and Budget Modification No. 24	GF Reserve increase    Community Recreation fund 20 year RAP	$(262,410)   $22,593
2/1/05	25 05-035	Authorize City Manager to execute grant funding agreement for Evelyn Avenue Bicycle Lane, Phase 2 and Project Budget Modification No. 25	California Department of Transportation Bicycle Transportation Account   Gas Tax 20 Year RAP	$323,100         $35,900
4/5/2005	26 05-104	Request to Appropriate $44,100 in Funds from Below Market Rate (BMR) Fees and increase funding to the BMR Implementation Program and Budget Modification No. 26	BMR Fees	$44,100
3/1/05	27 05-059	Acceptance of FY 2004/2005 Transportation Fund for Clean Air Grant Funds for in-pavement crosswalk warning lights and budget modification No. 27	TFCA   Gas Tax 20 Yr RAP	$58,100   $83,100
3/1/05	28 05-062	Award of Bid #F0411-19 for oxidation pond levee improvements at the Water Pollution Control Plant and Approval of Budget Modification No. 28	Wastewater RAP	$48,522
3/29/05	29 05-093	Options regarding future of Senior Lunch Program and Budget Modification No. 29	Community Recreation 20 year RAP	$80,000
4/5/05	CC3 05-090	Fee Waiver Program – Budget Issue	2/3 interest earned on the proceeds of Dorolou Swirsky Youth Opportunity Fund Non-Recurring Events	$7,963         $68,037
4/19/05	30 05-105	Funding Request for the Underground Storage Tank Containment Testing Project in the amount of $49,470 upgrading of fuel stations Project in the Amount of $40,000 and Budget Modification No. 30.	Fleet equipment replacement reserve   General Fund transfer	$49,470     $40,000
6/7/05	31 05-155	Authorization to allocate FY 2004/20054 State Public Library Fund Monies, reallocate existing State Public Library Fund Monies, and Approve Budget Modification No. 31	State Public Library Funds	$52,983
5/10/05	32 05-137	Acceptance of the California Office of Traffic Safety Seat Belt Compliance Campaign Mini Grant for Local Law Enforcement Agencies and Budget Modification No. 32	California OTS Seat Belt Enforcement Program	$39,968
6/21/05	33 05-180	FY 2004/2005 Department of Employment Development Expenditure and Revenue Update and Budget Modification  No. 33	DED Grants	$1,370,008