November 1, 2005
SUBJECT: Boards and Commissions Quarterly Attendance – Information Only
REPORT IN BRIEF
Attached is a compilation of the attendance reports (Attachment A) from all Boards and Commissions for the period of Fall 2004 through Summer 2005. Those members with substandard attendance, pursuant to either Sunnyvale Charter Section 1005 or Council Policy 7.2.9 have been identified.
During the period covered in this report, a total of 217 hours of meetings were held by the ten boards and commissions. It is noted that the Board of Building Code Appeals did not meet during the period covered in this report.
BACKGROUND
The quarters covered in this report are as follows:
Fall 2004 - October 1 – December 31
Winter 2005 - January 1 – March 31
Spring 2005 - April 1 – June 30
Summer 2005 - July 1 – September 30
EXISTING POLICY
Council Policy 7.2.9 identifies substandard attendance as a member attending “less than 75 percent of the regularly scheduled meetings and/or two consecutive unexcused absences in 12 months”. This policy further states that if substandard attendance issues are identified, the Mayor may send a letter (with a reminder of the City’s attendance requirements for members of boards and commissions) to the member asking for improved attendance.
Section 1005 of the Charter states that if a member of a board or commission has three consecutive unexcused absences from regularly scheduled meetings, the Council will declare the member’s seat vacant.
DISCUSSION
During the period covered in this report, the following attendance issues are brought to Council’s attention:
Those with attendance of less than 75 percent of the regularly scheduled meetings are:
| Name |
Board/Commission |
Percentage of Attendance |
| Ralph Durham |
Bicycle and Pedestrian Adv. Comm. |
69% |
| Andrea Stanwicke |
Bicycle and Pedestrian Adv. Comm. |
67% |
| Thomas Reuner |
Bicycle and Pedestrian Adv. Comm. |
33% |
| Roland Wanigatunga |
Board of Library Trustees |
64% |
| Frank Agabah |
Personnel Board |
70% |
| Karen Bushman |
Personnel Board |
70% |
There were no consecutive unexcused absences during this reporting period.
Pursuant to Council Policy 7.2.9, the City Clerk’s office will prepare letters to those referenced above for the Mayor’s signature.
Reviewed by:
Robert Walker, Assistant City Manager
Prepared by: Janice Clark, Deputy City Clerk
Approved by:
Amy Chan
City Manager
Attachments
A. Compilation of Boards and Commission Attendance Reports Fall 2004-Summer 2005 (pdf)