CITY OF SUNNYVALE                                                                      

Rev/Est                                9/13/05

Job Code            0216         Rep    MGNT

EEOC Category Official and Administrator

                                                SUPERINTENDENT OF RECREATION

DEFINITION

Under general direction provides leadership and direction for the Recreation Division including policy development, personnel, budget, and program management.  Has primary responsibility for planning, promoting and directing a wide range of recreation programs and services that will foster human development, health and wellness, cultural unity, and community building; assists the Director of Parks and Recreation in planning and executing the Department’s missions and objectives.

DISTINGUISHING CHARACTERISTICS

This is an administrative management position responsible for overseeing the activities of the Recreation Division of the Parks and Recreation Department.  The Superintendent of Recreation is distinguished from Recreation Supervisor in having complete internal control, managing subordinate managers and exercising wide discretion in the management of the Recreation Division.

ESSENTIAL FUNCTIONS

·        Provides leadership and direction for the Recreation Division

·         Provides administrative support to the Director in planning and executing the Department’s missions and objectives and assists in department-wide budget planning and management

·         Develops and implements goals, objectives and policies for recreation programs

·         Manages, develops, and monitors the Division's budget, and any related program budgets, and allocates resources to accomplish program goals and service levels, consistent with the City's Planning and Management System (PAMS)

·         Formulates and recommends new policies, procedures, and methods to improve the effectiveness and efficiency of recreation program services and delivery

·         Recruits, selects and trains recreation staff, including coaching and counseling;  evaluates staff performance

·         Assigns and delegates work in order to meet performance objectives and provides guidance to assist staff performance

·         Motivates staff and recognizes and rewards exceptional performance; serves as mentor to staff to help promote their professional development

·         Ensures effective labor-management relations and maintains a good working relationship with the City workforce

·         Coordinates works and exchanges information with other divisions/departments and maintains good working relationship with peers, management, and staff

·         Provides advisory support and acts as liaison to other departments, Boards and Commissions, community agencies and schools to facilitate the delivery of recreation programs and services

·         Maintains a philosophy of excellence in customer service and responds to citizen inquiries in timely fashion

·         Resolves difficult or controversial issues with tact while remaining consistent with City policy and elements of demand management

·         Prepares and presents complex verbal and/or written reports to Council and Commissions, governmental agencies, and community groups

·         Conducts research, gathers data and analyzes trends, demographics and community conditions

·         Coordinates the development of grants, corporate sponsorships and donations in accordance with City policies, to assist in funding recreation services and programs

·         Keeps abreast of professional developments and trends in the field of Recreation and Parks

·         Provides recommendations and participates in the planning and coordination of facility development and renovation

EMPLOYMENT STANDARDS

Education and Experience:  Any combination of education and experience equivalent to a Bachelor's degree with major coursework in recreation administration or a related field, and 5 years experience in the management of multiple recreation and community services programs, of which a minimum of two years in a supervisory role over professional staff.  A master’s degree in similar fields of study is desirable.

Knowledge, Skills and Abilities

Knowledge of:

·         Budgeting and principles of management, employee motivation and team building

·         Current theories, principles and practices common to the field of recreation administration

·         Federal, state, and local laws, including codes and regulations that impact the management and operation of recreation programs and facilities

·         Research, data collection and interpretation as it relates to recreation programs

Skill in:

·         Planning, coordinating and setting priorities, and determining resources for the execution of recreation programs and services

·         Establishing a long-term view for the future and motivating others to embrace that vision

·         Fostering a culture of cooperation and teamwork among staff

·         Conducting business transactions with individuals at all levels of the organization, applying political tact and diplomacy

·         Coordinating work with other divisions/departments to accomplish goals and objectives

·         Managing and resolving conflicts, confrontations, and disagreements in a positive and constructive manner to minimize negative organizational or community impacts

·         Recognizing and responding appropriately to the needs, feelings and capabilities of others, adjusting approaches to suit different people and situations

·         Developing resources to garner grants, donations, and sponsorships for recreation programs

·         Developing and maintaining positive partnerships with local organizations and business

Ability to:

·         Recognize and exhibit sensitivity to cultural diversity, race, gender, and other individual differences in the workplace and community

·         Inspire, motivate and guide others toward goal accomplishment; coaches, mentors and challenges staff

·         Be flexible, change plans based on needs of the organization and/or community

·         Plan, distribute, coordinate and monitor work assignments of staff; evaluate work performance and provide feedback; ensure staff are appropriately prepared and that they are treated in a fair and equitable manner

·         Exercise good judgment by making sound and well-informed decisions, perceiving the impact and implications of decisions, to accomplish goals and objectives

·         Comprehend and utilize the City’s Planning and Management System (PAMS) in developing and/or administering the budget for program areas and monitoring both revenues and expenditures to ensure cost-effective support of programs and policies

·         Identify and keep up-to-date on key policies/priorities and economic, political and social trends which effect recreation services

·         Effectively express ideas and facts to individuals or groups making clear and convincing oral presentations

·         Listen effectively and clarify information to facilitate open communication

·         Develop written reports, documents, and other related materials in a succinct and organized manner

·         Effectively present both written and oral presentations

·         Effectively use tools and equipment such as computer and computer applications to analyze and communicate information in the appropriate format

·         Recognize and integrate technology to improve the effectiveness and efficiency of delivering recreation programs and services

·         Work a flexible and irregular schedule to meet the demands of a dynamic, fast-paced organization