CITY OF SUNNYVALE

City Council Special Meeting Summary

Briefing on the Planning and Management System (PAMS)

January 23, 2006

The City Council met in a special meeting at City Hall in the West Conference Room at 456 West Olive Avenue, Sunnyvale, California on January 23, 2006 at 1:00 p.m., with Mayor Ron Swegles presiding.

Council members Present:

Mayor Ron Swegles

Vice Mayor Otto Lee

Councilmember John Howe

Councilmember Dean Chu

Councilmember Melinda Hamilton

Councilmember Tony Spitaleri

Councilmember Christopher Moylan

Council members Absent:

None

City Staff Present

Amy Chan, City Manager

David Kahn, City Attorney

Robert Walker, Assistant City Manager

Charles Schwabe, Deputy City Manager

Mary Bradley, Finance Director

Robert Paternoster, Community Development Director

Erwin Young, Human Resources Director

Lisa Natusch, Administrative Aide

Visitors/Guests Present:

No members of the public were present.  Several staff members other than those listed attended portions of the meeting.

Call to Order:

1:10 p.m.

Special Meeting Summary

Overview of the Planning and Management System (PAMS)

Using PAMS to Set City Policy

The City Manager and City staff members reviewed how Council uses various PAMS processes to set City policy.  Processes reviewed included the General Plan, Long Range Financial Planning, the Resource Allocation Plan or City Budget, the Study Issues Process, and the City Manager’s Annual Report and Evaluation Process.  Council raised questions and City staff provided answers during the presentation.  Council members participated in a version of a popular television game show to test their knowledge about PAMS.

Using PAMS as a Management Tool

City staff described how Managers’ Performance Agreements, Performance Reports, and Performance Evaluations, along with Employee Achievement Plans and Employee Job Performance Evaluations, are used to manage service delivery.  City staff also showed how operating program budgets, period financial reports, and annual performance reports are used as management tools to manage budget and service delivery.  Council raised questions and City staff provided answers during the presentation.