January 24, 2006
SUBJECT: Boards and Commissions Quarterly Attendance – Information Only
REPORT IN BRIEF
Attached is a compilation of the attendance reports (Attachment A) from all Boards and Commissions for the period of Winter 2005 through Fall 2005. Those members with substandard attendance, pursuant to either Sunnyvale Charter Section 1005 or Council Policy 7.2.9 have been identified.
During the period covered in this report, a total of 50 hours of meetings were held by the ten boards and commissions. It is noted that the Board of Building Code Appeals and Personnel Board did not meet during the period covered in this report.
BACKGROUND
The quarters covered in this report are as follows:
Winter 2005 - January 1 – March 31
Spring 2005 - April 1 – June 30
Summer 2005 - July 1 – September 30
Fall 2005 - October 1 – December 31
EXISTING POLICY
Council Policy 7.2.9 identifies attendance concerns as a member attending “less than 75 percent of the regularly scheduled meetings and/or two consecutive unexcused absences in 12 months”. This policy further states that if attendance issues are identified, the Mayor may send a letter (with a reminder of the City’s attendance requirements for members of boards and commissions) to the member asking for improved attendance.
Section 1005 of the Charter states that if a member of a board or commission has three consecutive unexcused absences from regularly scheduled meetings, the Council will declare the member’s seat vacant.
DISCUSSION
During the period covered in this report, the following attendance issues are brought to Council’s attention:
Those with attendance of less than 75 percent of the regularly scheduled meetings are:
| Name |
Board/Commission |
Percentage of Attendance |
| Cynthia Cotton |
Bicycle and Pedestrian Adv. Comm. |
69% |
| Thomas Reuner |
Bicycle and Pedestrian Adv. Comm |
67% |
| Jacqueline Sell |
Child Care Advisory Board |
50% |
| Lisa Taiz |
Child Care Advisory Board |
50% |
| Armit Verma |
Heritage Preservation |
50% |
| Frank Agabah |
Personnel Board |
71% |
| James Fussell |
Planning Commission |
73% |
Individual with two consecutive unexcused absences:
Name Board/Commission
Armit Verma Heritage Preservation
Pursuant to Council Policy 7.2.9, the City Clerk’s office will prepare letters to those referenced above for the Mayor’s signature.
Reviewed by:
Robert Walker, Assistant City Manager
Prepared by: Janice Clark, Deputy City Clerk
Approved by:
Amy Chan
City Manager
Attachments
A. Compilation of Boards and Commission Attendance Reports Winter 2005-Fall 2005 (pdf)