June 13, 2006
SUBJECT: Award of Contract for the Maintenance of the City’s Radio Communication Systems (F0505-91)
REPORT IN BRIEF
Approval is requested for the award of a one-year contract to Motorola, Inc., of Van Nuys to maintain the City’s Motorola radio communication systems for the Information Technology Department.
BACKGROUND
The City’s radio communication systems consist of two major components:
- The emergency communication system used by the Department of Public Safety; and
- The non-emergency communication system used by the Departments of Public Works and Parks and Recreation.
A list of equipment to be maintained is included in the attached draft Service Agreement.
DISCUSSION
Section 2.08.070 (b) of Sunnyvale Municipal Code exempts from competitive bidding those situations where the City’s requirements can be met solely by a single source. Much of the equipment and interfaces used in both the emergency and non-emergency systems is proprietary Motorola technology, and support is available only through Motorola.
FISCAL IMPACT
Total cost to the City for a one–year contract will not exceed $177,366 (no increase from FY 2005/2006). This cost includes maintenance of the Sunnyvale Amateur Radio Emergency Services (SARES) repeater system equipment installed for the Department of Public Safety.
Funds are available in Information Technology Activities No. 776100–Emergency Systems, 776110– Emergency Mobiles and Portables, 776200– Non-Emergency Systems and 776210– Non-Emergency Mobiles and Portables.
RECOMMENDATION
It is recommended that Council award a one-year contract, in substantially the same form as the attached draft and in an amount not to exceed $177,366, to Motorola, Inc., for the maintenance of the City’s radio communications systems.
Prepared by:
Elaine Wesely
Purchasing Officer
Reviewed by:
Mary J. Bradley
Director, Finance
Reviewed by:
Shawn Hernandez
Director, Information Technology
Approved by:
Amy Chan
City Manager
Attachment
1. Draft Service Agreement (.pdf)