May 9, 2006

SUBJECT:  Boards and Commissions Quarterly Attendance – Information Only

REPORT IN BRIEF

Attached is a compilation of the attendance reports (Attachment A) from all Boards and Commissions for the period of Spring 2005 through Winter 2006.  Those members with substandard attendance, pursuant to either Sunnyvale Charter Section 1005 or Council Policy 7.2.12 have been identified.

During the period covered in this report, a total of 47 hours of meetings were held by nine boards and commissions.  It is noted that the Board of Building Code Appeals did not meet during the period covered in this report.

BACKGROUND

The quarters covered in this report are as follows:

          Spring 2005         -        April 1 – June 30, 2005

Summer 2005       -        July 1 – September 30, 2005

Fall 2005             -        October 1 – December 31, 2005

Winter 2006         -        January 1 – March 31, 2006

EXISTING POLICY

Council Policy 7.2.12 identifies attendance concerns as a member attending “less than 75 percent of the regularly scheduled meetings and/or two consecutive unexcused absences in 12 months”.  This policy further states that if attendance issues are identified, the Mayor may send a letter (with a reminder of the City’s attendance requirements for members of boards and commissions) to the member asking for improved attendance.  A revised attendance issue letter was created at the beginning of 2006 which was designed to be more of a friendly reminder to those members who have missed some meetings.

Section 1005 of the Charter states that if a member of a board or commission has three consecutive unexcused absences from regularly scheduled meetings, the Council will declare the member’s seat vacant.

DISCUSSION

During the period covered in this report, the following attendance concerns are brought to Council’s attention:

Those with attendance of less than 75 percent of the regularly scheduled meetings are:

                                                                                                 Percentage

  Name                             Board/Commission                                 of Attendance

  Thomas Reuner                Bicycle and Pedestrian Adv. Comm                   70%

  Jacqueline Sell                 Child Care Advisory Board                               50%

  Maxine Shea                    Child Care Advisory Board                               50%

  Lisa Taiz                         Child Care Advisory Board                               50%

  Armit Verma                    Heritage Preservation                                     60%

  Damon Kali                      Housing and Human Services                           50%

  Jana Seshadri                  Housing and Human Services                           73%

Individual with two consecutive unexcused absences during this quarter:

  Name                          Board/Commission

  None

Pursuant to Council Policy 7.2.12, the City Clerk’s office will prepare draft letters to those referenced above for the Mayor’s consideration.  

Reviewed by:

Robert Walker, Assistant City Manager

Prepared by:  Janice Clark, Deputy City Clerk

Approved by:

Amy Chan

City Manager

Attachments

A. Compilation of Boards and Commission Attendance Reports Spring 2005-Winter 2006 (.xls)