NOTICE AND AGENDA
SUNNYVALE CITY COUNCIL
TUESDAY, APRIL 1, 2008
COUNCIL CHAMBERS, 456 W. OLIVE AVE.
SUNNYVALE, CALIFORNIA
7 P.M. REGULAR MEETING
SALUTE TO THE FLAG
ROLL CALL
(Per Council Policy, the City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda which must be continued due to the late hour shall be continued to a date certain and will be placed at the beginning of the public hearings/general business portion of the ensuing agenda. At approximately 9:30 p.m., Council will make an announcement indicating that items may not be heard after 11:30 p.m. Information provided herein could be subject to change from date of printing of the agenda to the date of the meeting.)
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PUBLIC ANNOUNCEMENTS |
Each speaker is limited to three minutes for announcements of community events, programs, or recognition. |
CONSENT CALENDAR
Fiscal Items
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1.C. |
MOTION
RTC 08-090
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List of Claims and Bills Approved for Payment by the City Manager – Lists No. 393 & 394
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Staff Recommendation: Council reviews the attached list of bills.
Staff Contact: Mary Bradley, (408) 730-7398
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1.D. |
MOTION
RTC 08-094
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2008 Boards and Commissions Master Work Plans |
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Staff Recommendation: Council approves the 2008 Boards and Commissions Master Work Plans as submitted.
Staff Contact: Janice Clark, (408) 730-7595
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1.E. |
MOTION
RTC 08-091
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Award of a Contract to Develop, Design and Prepare Construction Documents for Streetscape Improvement and Utility Rehabilitation on Murphy Avenue (F0701-67)
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Staff Recommendation:
· Council awards a contract, in substantially the same form as the attached draft, in the amount of $786,551 to Royston Hanamoto Alley & Abey (RHAA) for design services and construction documents for Murphy Avenue Streetscape Improvements and Utility Rehabilitation; and
· Council approves a design contingency in the amount of $78,655.
Staff Contact: Mary Bradley, (408) 730-7398
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1.F. |
MOTION
RTC 08-082
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Notice of Intent to Apply for, Accept, and Appropriate a Grant from the Office of Traffic Safety in the Amount of $10,000 for Seat Belt Enforcement and Budget Modification No. 42
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Staff Recommendation:
· Council authorizes staff to apply for the OTS Click It or Ticket mini-grant for overtime costs for special enforcement during the national campaign, May 12 – June 1, 2008; and
· Council approves Budget Modification No. 42, if the grant is awarded, and appropriates monies to a special project to finance the associated overtime expenses.
Staff Contact: Heather Tannehill, (408) 730-7157
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1.G. |
MOTION
RTC 08-086
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Approval to Accept Onizuka AFS Base Realignment and Closure (BRAC) Phase 2 Funding, and Budget Modification No. 41 |
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Staff Recommendation: Council approves Budget Modification No. 41 to incorporate Onizuka AFS Base Realignment and Closure (BRAC) Phase 2 funding in the BRAC project budget.
Staff Contact: Coryn Campbell, (408) 730-7475 |
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Contract Items
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1.H. |
MOTION
RTC 08-098
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Reject All Bids Received in Response to Invitation for Bids F0701-64 For Pavement Rehabilitation of Various Streets in the City of Sunnyvale |
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Staff Recommendation: Council rejects all bids received in response to Invitation for Bids F0701-64.
Staff Contact: Karen Theriault, (408) 730-7418
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1.I. |
MOTION
RTC 08-097
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Award of Bid No. F0701-63 for Street Tree Stump Removal Services |
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Staff Recommendation: Council awards two Blanket Purchase Orders, in substantially the same form as the attached drafts and in a combined amount of $85,450, to Anderson’s Tree Care of San Jose for street tree stump removal services as required by the Department of Public Works Street Tree Services.
Staff Contact: Karen Theriault, (408) 730-7418
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1.J. |
MOTION
RTC 08-096
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Award of Bid No. F0701-62 for Street Tree Planting Services |
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Staff Recommendation: Council awards two Blanket Purchase Orders, in substantially the same form as the attached drafts and in a combined amount of $61,550, to West Coast Arborists of Anaheim for street tree planting services as required by the Department of Public Works Trees & Landscaping.
Staff Contact: Karen Theriault, (408) 730-7418 |
Other Items
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1.K. |
MOTION
RTC 08-093
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FY 2007-2008 Department of Employment Development Expenditure and Revenue Update, the Impact on Allocated Personnel Positions, and Approval of Budget Modification No. 45
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Staff Recommendation: Council approves Budget Modification No. 45
Staff Contact: Mike Curran, (408) 730-7248 |
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STAFF RESPONSES TO PRIOR PUBLIC COMMENTS |
Staff may provide further information or clarification for the community’s benefit in response to public comments made at previous Council meetings. Staff will not necessarily respond to all public comments. |
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PUBLIC COMMENTS |
This category is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the mayor) with a maximum of three minutes per speaker. If your subject is not on this evening’s agenda you will be recognized at this time; however, the Brown Act (Open Meeting Law) does not allow action by Councilmembers. If you wish to address the Council, please complete a speaker card and give it to the City Clerk. Individuals are limited to one appearance during this section. |
PUBLIC HEARINGS/GENERAL BUSINESS
If you wish to speak to a public hearings/general business item, please fill out a speaker card and give it to the city clerk. You will be recognized at the time the item is being considered by Council. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 10 minutes for closing comments.
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2. |
MOTION
RTC 08-092
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2007-0822 Appeal by a resident of a decision by the Planning Commission approving a Use Permit to allow a modified design for an existing 9’7” tall wood fence in the reducible front yard for an application located at 734 Liverpool Way (near Goldfinch Way) in an R-0 (Low Density Residential) Zoning District
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Staff Recommendation: Council upholds the decision of the Planning Commission approving the Use Permit with clarified Conditions of Approval to indicate setback and height of fence consistent with the Planning Commission action.
Staff Contact: Mariya Hodge, (408) 730-7659
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3. |
MOTION
RTC 08-089
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Appointment of Sunnyvale Representative to the Advisory Council to the Council on Aging (ACCOA) |
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Staff Recommendation:
· Council confirms Advisory Council to the Council on Aging appointment as a Council Intergovernmental Relation assignment appointed by the Mayor; and
· Council directs staff to recommend individuals for vacancies as they occur.
Staff Contact: Yvette Agredano, (408) 730-7536
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4. |
ORDINANCE
MOTION
RTC 08-088
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Award of Taxicab Franchise to A-1 Cab Company |
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Staff Recommendation: Council adopts an ordinance awarding a non-exclusive franchise for taxicab service to A-1 Cab Company for the period of May 9, 2008 through May 8, 2010 per applicant request, and authorizes the City Manager to execute necessary documents of agreement.
Staff Contact: Rachel Vasquez, (408) 730-7112
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5. |
MOTION
RTC 08-100
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Consideration of Additional Budget Issues and Possible Policy Revisions |
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Staff Recommendation:
· Council approves one or more additional budget issue papers for Council’s consideration in the FY 2008/09 budget transmittal; and
· Council creates Council policy requiring that all future years’ budget issues be approved by a majority vote of City Council, and by no later than the last week of February each year. Defer any budget issue papers raised after each Budget Issues Workshop (or another specific date as determined by Council) to the following fiscal year’s Budget Issue Workshop (similar to the manner in which new Study Issues are forwarded to the next calendar year’s Study Issues Workshop).
Staff Contact: Robert Walker, (408) 730-7458 |
NON-AGENDA ITEMS & COMMENTS
· Council
· Staff
INFORMATION ONLY REPORTS/ITEMS
· Tentative Council Meeting Agenda Calendar
· Draft Minutes of the Arts Commission Meeting of February 20, 2008
· RTC 08-099 Board and Commission Resignation
ADJOURNMENT TO STUDY SESSION
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SPECIAL COUNCIL MEETING (Study Session) |
1. Call to Order in the West Conference Room (Open to the Public)
2. Roll Call
3. Convene Study Session – Options for Reconfiguring the Composition of the VTA
Board Memo to Council (PDF)
4. Public Comments
5. Adjourn Special Meeting
Notice to the Public:
The agenda reports to council (RTC’s) may be viewed on the City’s Web site at http://sunnyvale.ca.gov after 7 p.m. on Thursdays or at the Sunnyvale Public Library, 665 W. Olive Ave. as of Fridays prior to Tuesday City Council meetings. Please contact the Office of the City Clerk at (408) 730-7483 for specific questions regarding the agenda.
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing. PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Office of the City Clerk at (408) 730-7483. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CFR 35.104 ADA Title II).
GUIDELINES FOR ADDRESSING THE CITY COUNCIL
Public Announcement – Beginning of Council Meeting
- Three minutes or less per speaker.
- Speakers are requested to give their name (address is optional).
- Recognition of a special achievement.
- Announcement of public event with definite time and date.
- Public events that are of community–wide interest that occur on an annual basis.
(only announce one time).
Public Hearing – Order of Hearing as Follows:
- Opening remarks by the applicant (if applicable) are limited to 10 minutes.
- Speakers are requested to give their name (address is optional).
- Speakers are to turn in a speaker card to the city clerk.
- Anyone interested in addressing the Council (may only speak one time).
- Closing remarks by the applicant (if applicable) are limited to 10 minutes.
- Time limit of three minutes per person (may be extended at discretion of mayor).
Please make comments brief and be prepared to provide new input.
Public Comments
- Any item relevant to the City of Sunnyvale.
- Speakers are requested to give their name (address is optional).
- Speakers are to turn in a speaker card to the city clerk.
- Items not on the agenda.
- Items that do not fall within the scope of the public announcement section.
- This category is limited to 15 minutes (may be extended or continued after the public hearing/general business section of the agenda at the discretion of the mayor) with a maximum of three minutes per speaker. If your subject is not on this evening’s agenda, you will be recognized at this time; however, the Brown Act (Open Meeting Law) does not allow action by Councilmembers. If you wish to address the Council, please complete a speaker card and give it to the city clerk. Individuals are limited to one appearance during this section.
Planning a presentation for a City Council/Planning Commission meeting?
To assist you in utilizing the technology available in the Council Chambers, the publication “How to Make Your Council Chambers Presentation More Effective” may be helpful. Copies are available on the tables located at the back of the Council Chambers prior to scheduled City Council and Planning Commission meetings. You may also pick up a copy at the Office of the City Clerk or visit the City’s Web site at http://sunnyvale.ca.gov.
Planning to present materials to Council?
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If you wish to provide the City Council with copies of your presentation materials, please provide 12 copies of the materials to the city clerk (located to the left of the Council dais). The city clerk will distribute your items to the Council. |
SCHEDULED COUNCIL MEETINGS
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DATE |
MEETING |
TIME |
PLACE |
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April 1, 2008 |
Council Meeting |
7 p.m. |
Council Chambers |
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April 8, 2008 |
Council Meeting |
7 p.m. |
Council Chambers |
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April 22, 2008 |
Council Meeting |
7 p.m. |
Council Chambers |
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April 29, 2008 |
Council Meeting |
7 p.m. |
Council Chambers |
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May 6, 2008 |
Council Meeting |
7 p.m. |
Council Chambers |
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May 13, 2008 |
Council Meeting |
7 p.m. |
Council Chambers |
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May 23, 2008 |
City Manager’s Recommended Budget Workshop |
8:30 p.m. |
Council Chambers |
OTHER SCHEDULED MEETINGS
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April 7, 2008 |
Board of Library Trustees |
7 p.m. |
Council Chambers |
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April 9, 2008 |
Parks and Recreation Commission |
7 p.m. |
Council Chambers |
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April 14, 2008 |
Planning Commission Study Session |
7 p.m. |
West Conf. Room |
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April 14, 2008 |
Planning Commission Public Hearing |
8 p.m. |
Council Chambers |
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April 16, 2008 |
Administrative Hearing |
2 p.m. |
West Conf. Room |
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April 16, 2008 |