NOTICE AND AGENDA
SUNNYVALE CITY COUNCIL
TUESDAY, APRIL 8, 2008
COUNCIL CHAMBERS, 456 W. OLIVE AVE.
SUNNYVALE, CALIFORNIA
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5 P.M. SPECIAL COUNCIL MEETING (Closed Session) |
City Council Closed Session
1. Call to Order in the West Conference Room (Open to the Public)
2. Roll Call
3. Convene to Closed Session – The public may provide comments regarding the Closed
Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions
are not open to the public.
4. Adjourn Special Meeting
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6 P.M. SPECIAL COUNCIL MEETING (Study Session) |
City Council Study Session
1. Call to Order in the West Conference Room (Open to the Public)
2. Roll Call
3. Convene Study Session – City Manager Recruitment
4. Public Comments
5. Adjourn Special Meeting
SALUTE TO THE FLAG
ROLL CALL
(Per Council Policy, the City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda which must be continued due to the late hour shall be continued to a date certain and will be placed at the beginning of the public hearings/general business portion of the ensuing agenda. At approximately 9:30 p.m., Council will make an announcement indicating that items may not be heard after 11:30 p.m. Information provided herein could be subject to change from date of printing of the agenda to the date of the meeting.)
CLOSED SESSION REPORT FOR MARCH 18, 2008
SPECIAL ORDER OF THE DAY – Proclamation for National Volunteer Week
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PUBLIC ANNOUNCEMENTS |
Each speaker is limited to three minutes for announcements of community events, programs, or recognition. |
CONSENT CALENDAR
Fiscal Items
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1.B. |
MOTION
RTC 08-104
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List of Claims and Bills Approved for Payment by the City Manager – List No. 395
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Staff Recommendation: Council reviews the attached list of bills.
Staff Contact: Karen Theriault, (408) 730-7418 |
Contract Items
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1.C. |
MOTION
RTC 08-111
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Authorization to Modify an Existing Contract for Property Management Services (F0703-81) |
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Staff Recommendation: Council authorizes modification of an existing contract with GS Commercial Management Incorporated, in substantially the same form as the attached draft Change Order, by increasing the current $55,000 contract to $75,000.
Staff Contact: Karen Theriault, (408) 730-7418
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1.D. |
MOTION
RTC 08-105
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Award of Request for Proposals for Financial Auditing Services (F0712-60) |
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Staff Recommendation:
· Council awards a five-year contract to Maze & Associates to provide financial auditing services; and
· Council delegates authority to the City Manager to exercise an option to extend the contract for two additional one-year periods if in the City’s best interest.
Staff Contact: Karen Theriault, (408) 730-7418
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1.E. |
MOTION
RTC 08-107
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Award of a Contract to Design and Prepare Construction Documents for the Rehabilitation of Four Air Floatation Thickeners at the Water Pollution Control Plant (F0711-50)
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Staff Recommendation:
· Council awards a contract, in substantially the same form as the attached draft and in the amount of $403,100, to RMC Water and Environment for design and the preparation of construction documents for the Rehabilitation of Four Air Flotation Thickeners at the Water Pollution Control Plant; and
· Council approves a design contingency in the amount of $60,465.
Staff Contact: Karen Theriault, (408) 730-7418
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1.F. |
MOTION
RTC 08-112
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Award of Contract for Maintenance and Support for the Public Safety Dispatch and Records Management Systems (F0703-76) |
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Staff Recommendation:
· Council awards a one-year contract to Tiburon Incorporated, in an amount not to exceed $96,580, to Tiburon Incorporated, for software maintenance and support; and
· Council delegates authority to the City Manager to exercise an option to extend the contract for two additional one-year periods if in the City’s best interest.
Staff Contact: Karen Theriault, (408) 730-7418
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1.G. |
MOTION
RTC 08-095
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Approve an Exclusive Negotiating Rights Agreement (ENRA) between the City and Mid-Peninsula Housing Coalition as the Developer for An Affordable Senior Housing Project at 660 S. Fair Oaks
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Staff Recommendation: Council approves an Exclusive Negotiating Rights Agreement between the City and Mid-Peninsula Housing Coalition as the Developer for An Affordable Senior housing Project at 660 S. Fair Oaks.
Staff Contact: Hanson Hom, (408) 730-7450
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1.H. |
MOTION
RTC 08-109 |
Award of Request for Proposals No. F0708-24 for Long Range Facilities Planning Services and Approval of Budget Modification No. 46
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Staff Recommendation:
· Council awards a contract to Carter Goble Associates Incorporated, in substantially the same form as the attached draft and in an amount not to exceed $195,880, to provide long range facilities planning services: and
· Council approves Budget Modification No. 46.
Staff Contact: Coryn Campbell, (408) 730-7475 |
Other Items
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1.I. |
RESOLUTION
MOTION
RTC 08-087
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Resolution Authorizing Destruction of Certain Documents Pertaining to Citizen Complaints/Inquires, Internal Investigations, Applicant Backgrounds for Non-Hires, Officer Involved Vehicle Collisions, Canine Unit Training and Deployment Records, Inactive Carry Concealed Weapon (CCW) Permit Documentation, Mobile Video Recorder Tapes, Communication Tapes, Digital Images and all Other Routine Audio and Video Monitoring Eligible for Destruction
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Staff Recommendation: Council approves the Resolution allowing for the destruction of specified records and recordings from the Department of Public Safety.
Staff Contact: Heather Tannehill, (408) 730-7157
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1.J. |
MOTION
RTC 08-108
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Request to Revise Performance Measures in the FY 2007/2008 Approved Budget for Department of Employment Development |
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Staff Recommendation: Council approves modifications of performance measures for FY 2007/2008.
Staff Contact: Mike Curran, (408) 730-7248
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1.K. |
MOTION
RTC 08-101
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Authorization for NOVA to Apply to U.S. Department of Labor for Science, Technology, Engineering, and Mathematics (STEM) Initiative Funding in an Amount not to Exceed $2 Million
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Staff Recommendation: Council authorizes the submission of a proposal to the U.S. Department of Labor for a STEM initiative grant in an amount not to exceed $2 million.
Staff Contact: Mike Curran, (408) 730-7248
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1.L. |
MOTION
RTC 08-102
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Authorization to Award Contract in the Amount of $460,000 to Vietnam Veterans of California for Veterans Employment – Related Assistance Program
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Staff Recommendation: Council authorizes the award of a contract in the amount of $460,000 to Vietnam Veterans of California to provide services for the Veterans Employment – Related Assistance Program.
Staff Contact: Mike Curran, (408) 730-7248
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1.M. |
ORDINANCE
No. 2869-08
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Adoption of Ordinance No. 2869-08 Awarding Nonexclusive Franchise to Amritpal Singh Doing Business as A-1 Cab Company |
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Staff Recommendation: Council approves the second reading of Ordinance No. 2869-08.
Staff Contact: David Kahn, (408) 730-7464 |
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STAFF RESPONSES TO PRIOR PUBLIC COMMENTS |
Staff may provide further information or clarification for the community’s benefit in response to public comments made at previous Council meetings. Staff will not necessarily respond to all public comments. |
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PUBLIC COMMENTS |
This category is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the mayor) with a maximum of three minutes per speaker. If your subject is not on this evening’s agenda you will be recognized at this time; however, the Brown Act (Open Meeting Law) does not allow action by Councilmembers. If you wish to address the Council, please complete a speaker card and give it to the City Clerk. Individuals are limited to one appearance during this section. |
PUBLIC HEARINGS/GENERAL BUSINESS
If you wish to speak to a public hearings/general business item, please fill out a speaker card and give it to the city clerk. You will be recognized at the time the item is being considered by Council. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 10 minutes for closing comments.
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2. |
MOTION
RTC 08-103
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Tasman/Fair Oaks Area Parking Issues |
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Staff Recommendation: Council does not take action on Tasman/Fair Oaks parking issues at this time.
Staff Contact: Jack Witthaus, (408) 730-7330
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3. |
RESOLUTIONMOTION
RTC 08-106
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Conduct Protest Hearing and Adoption of Resolution of Intention of the City of Sunnyvale to Levy an Annual Assessment for the Downtown Sunnyvale Business Improvement District |
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Staff Recommendation: Council adopts Resolution of Intention of the City of Sunnyvale to Levy an Annual Assessment for the Downtown Sunnyvale Business Improvement District.
Staff Contact: Maria Rodriguez, (408) 730-7702
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4. |
MOTION
RTC 08-110 |
Silicon Valley Regional Interoperability Project Update and Request for Funding to Support the 2008 Emergency Communications (ECOMM) Work Plan
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Staff Recommendation: Council confirms to continue as a participant of SVRIP and approves annual funding for the SVRIP ECOMM Project in the Department of Public Safety Operating Budget; beginning in FY 2008/2009, $13,157 for the apportioned cost of the ECOMM Executive Director. In FY 2009/2010, an additional $16,738 for partial system maintenance; and in FY 2010/2011 $24,288 (inflated five-percent annually) to fund complete system maintenance; and directs staff to return to council at the end of the five year period, to ensure the funding distribution formula for system maintenance is equitable to all participating agencies.
Staff Contact: Don Johnson, (408) 730-7155
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5. |
MOTION
RTC 08-113
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Annual Review of City’s Code of Ethics and Code of Conduct |
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Staff Recommendation:
· Council revises the Code of Conduct to apply to appointed officials (board and commission members) as well as elected officials (City Council);
· Council combines the Code of Ethics and Code of Conduct into one document, as depicted by Attachment C and eliminates duplicated material in the future years; and
· Council schedules the annual review of the Code of Ethics and the Code of Conduct shortly following the selection of the Vice Mayor each year.
Staff Contact: Robert Walker, (408) 730-7458 |
NON-AGENDA ITEMS & COMMENTS
· Council
· Staff
INFORMATION ONLY REPORTS/ITEMS
· Tentative Council Meeting Agenda Calendar
· Draft Minutes of the Bicycle and Pedestrian Advisory Commission Meeting of March 20, 2008
· RTC 08-115 Board and Commission Resignation
· RTC 08-114 Opportunity for Council to Appeal Decisions of the Planning Commission Meeting of March 24, 2008 and the Administrative Hearing of March 31, 2008
ADJOURNMENT
Notice to the Public:
The agenda reports to council (RTC’s) may be viewed on the City’s Web site at http://sunnyvale.ca.gov after 7 p.m. on Thursdays or at the Sunnyvale Public Library, 665 W. Olive Ave. as of Fridays prior to Tuesday City Council meetings. Please contact the Office of the City Clerk at (408) 730-7483 for specific questions regarding the agenda.
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing. PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Office of the City Clerk at (408) 730-7483. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CFR 35.104 ADA Title II).
GUIDELINES FOR ADDRESSING THE CITY COUNCIL
Public Announcement – Beginning of Council Meeting
- Three minutes or less per speaker.
- Speakers are requested to give their name (address is optional).
- Recognition of a special achievement.
- Announcement of public event with definite time and date.
- Public events that are of community–wide interest that occur on an annual basis.
(only announce one time).
Public Hearing – Order of Hearing as Follows:
- Opening remarks by the applicant (if applicable) are limited to 10 minutes.
- Speakers are requested to give their name (address is optional).
- Speakers are to turn in a speaker card to the city clerk.
- Anyone interested in addressing the Council (may only speak one time).
- Closing remarks by the applicant (if applicable) are limited to 10 minutes.
- Time limit of three minutes per person (may be extended at discretion of mayor).
Please make comments brief and be prepared to provide new input.
Public Comments
- Any item relevant to the City of Sunnyvale.
- Speakers are requested to give their name (address is optional).
- Speakers are to turn in a speaker card to the city clerk.
- Items not on the agenda.
- Items that do not fall within the scope of the public announcement section.
- This category is limited to 15 minutes (may be extended or continued after the public hearing/general business section of the agenda at the discretion of the mayor) with a maximum of three minutes per speaker. If your subject is not on this evening’s agenda, you will be recognized at this time; however, the Brown Act (Open Meeting Law) does not allow action by Councilmembers. If you wish to address the Council, please complete a speaker card and give it to the city clerk. Individuals are limited to one appearance during this section.
Planning a presentation for a City Council/Planning Commission meeting?
To assist you in utilizing the technology available in the Council Chambers, the publication “How to Make Your Council Chambers Presentation More Effective” may be helpful. Copies are available on the tables located at the back of the Council Chambers prior to scheduled City Council and Planning Commission meetings. You may also pick up a copy at the Office of the City Clerk or visit the City’s Web site at http://sunnyvale.ca.gov.
Planning to present materials to Council?
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If you wish to provide the City Council with copies of your presentation materials, please provide 12 copies of the materials to the city clerk (located to the left of the Council dais). The city clerk will distribute your items to the Council. |
SCHEDULED COUNCIL MEETINGS
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DATE |
MEETING |
TIME |
PLACE |
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April 8, 2008 |
Council Meeting |
7 p.m. |
Council Chambers |