APPROVED MINUTES
CITY COUNCIL

SPECIAL MEETING

Council Study Issues and Budget Issues Workshop

FRIDAY, JANUARY 25. 2008

ORDER OF BUSINESS

8:30 a.m. – Special Council Meeting

CALL TO ORDER

Mayor Spitaleri called the meeting to order at 8:30 a.m.

SALUTE TO THE FLAG

Mayor Spitaleri led the salute to the flag.

ROLL CALL

PUBLIC COMMENTS

None.

MOTION: Councilmember Howe moved and Councilmember Swegles seconded that the workshop will not go past 5 p.m. Should the workshop not end by 5 p.m., then an additional meeting on either Monday, January 28 or Friday, February 1, 2008 will be necessary in order to conclude this workshop,

Councilmember Howe stated Council can not be effective after eight hours of work and he would like a time certain set for the end of today’s workshop.

VOTE: 7-0

Mayor Spitaleri thanked the city manager and staff for their commitment and extra effort in preparing the study materials for this workshop. Mayor Spitaleri announced that Council has 156 combined items to consider today.

Councilmember Whittum stated his personal property is located near three items listed that will be discussed today. Councilmember Whittum stated he will recuse himself from discussing and ranking the study issue items regarding West Hendy, Mathilda, and the train station on the advice of the city attorney.

OVERVIEW OF THE STUDY ISSUES/BUDGET ISSUES WORKSHOP PROCESS

City Manager Amy Chan presented brief introductory remarks about the study issue process.

Council Discussion/Direction on this Year’s Process

City Manager Chan inquired if Council had any process changes.

Councilmember Swegles inquired if the study issue priorities could be set by Council first and then staff could report on only those items ranked instead of going through each item. City Manager Chan confirmed that would be possible. Councilmember Swegles stated his proposal is an effort toward speeding up the ranking process.

Councilmember Moylan inquired if staff is prepared to use his system (in which Council will rank one-third of the items) for the departments that have a large of amount of items to rank. Assistant City Manager Robert Walker stated staff is prepared to accommodate the change in method that Council will use to rank items for large departments. Councilmember Moylan explained that Council will continue to use the traditional method of ranking each item for the smaller departments.

Councilmember Moylan suggested that staff not give their presentations on any of the study issue items because the study issues binder provided enough information. Councilmember Moylan offered an alternative method to the staff presentation for each issue in that after Council completes their drop and defer of study issue items, then at that point, staff can answer questions from Council.

Vice Mayor Hamilton stated she agrees with Councilmember Moylan with the exception that she has questions on some issues and she needs answers from staff in order to make a decision whether to drop or defer some items.

Mayor Spitaleri suggested Council first consider drops identified by staff and Council. Then using the same procedure as with the consent calendar, should a Councilmember not want an item to be included in the motion, they can then pull that item. The vice mayor would then make a motion to accept all dropped and deferred items received from staff and Council (with the exception of any pulled items). Each item not included in the motion will be taken as a separate item. Mayor Spitaleri recommended the same system for deferred items and then for combined items at which time those combined items could be ranked.

Vice Mayor Hamilton stated she agreed with Mayor Spitaleri’s suggested study issue process.

Mayor Spitaleri confirmed that Council will use his proposed study issue process this year in an effort to streamline the workshop.

City Manager Chan confirmed with Council that staff will first address questions from Council, then one motion will be made for all items to be dropped and the same process will be used for deferred items. City Manager Chan explained that the remaining items will be ranked either by the traditional manner of ranking each item or, if it is a large group, Council will use Councilmember Moylan’s ranking process of ranking one-third of the items.

Vice Mayor Spitaleri clarified that if there is a need for a question to be answered, it would occur after an item had been pulled from the motion.

City Manager Chan stated a public hearing on Study and Budget Issues was previously held. Traditionally, an additional formal public hearing for this workshop is not held; however, it is the mayor’s discretion whether he wishes to allow an additional public hearing. Mayor Spitaleri stated due to the fact a public hearing was already held, he will not accept additional public comments during this workshop.

Councilmember Moylan suggested limiting Council comments when lobbying for a study issue to three-minutes. Mayor Spitaleri accepted the suggestion and placed a limit on Council to three-minutes per item.

Mayor Spitaleri requested Council keep their comments and questions brief and to the point.

Mayor Spitaleri stated the three-minute timer will be used.

Study Issues - Review, Discussion, and Priority Setting by Department

Intergovernmental Relations Officer Yvette Agredano recommended staff take the departments in the order they are found in the Study Issues Binder.

Mayor Spitaleri agreed.

OFFICE OF THE CITY ATTORNEY

Councilmember Howe confirmed with City Attorney David Kahn that the three study issue items for Office of the City Attorney were submitted after the January 8, 2008 Study Issues Public Hearing by Councilmember Whittum and therefore, the items did not receive a public hearing.

Councilmember Whittum explained that these study issues were raised orally and provided in writing to staff in advance of the January 8, 2008 public hearing. Councilmember Whittum identified that the first two items OCA 01 and 02 were raised at the January 8, 2008 public hearing, but the third item (OCA 03) did not receive a public hearing. Councilmember Whittum explained that study issues OCA 01 and OCA 02 were not only mentioned during the January 8, 2008 public hearing but were also widely discussed issues during the November 6, 2007 election. Councilmember Whittum stated OCA 03 was submitted after the January 8, 2008 public hearing, but he would like all three items to be considered by Council.

Vice Mayor Hamilton requested to drop OCA 01, 02, and 03.

Councilmember Whittum requested to pull OCA 01, 02 and 03 off the drop list. 

MOTION: Vice Mayor Hamilton moved and Councilmember Swegles seconded to drop OCA 01, 02 and 03.

Councilmember Whittum called for a point of order and explained that the procedure for the consent calendar allows a Councilmember to pull items. Councilmember Whittum explained that he pulled all three items and requested to speak on the items.

Mayor Spitaleri allowed Councilmember Whittum to speak on OCA 01, 02 and 03.

Councilmember Moylan stated he wished to clear up the process and explained that since the consent calendar format is being used, any item that is pulled will require an individual vote.   

Restated MOTION: Vice Mayor Hamilton moved and Councilmember Swegles seconded to drop OCA 01.

VOTE: 6-1 (Councilmember Whittum dissented)

MOTION: Vice Mayor Hamilton moved and Councilmember Moylan seconded to drop OCA 03.

City Clerk Gail Borkowski stated previously a hand vote has been used. Should Council want to use the electronic voting machine, there will be a short delay at each vote.

Mayor Spitaleri confirmed hand voting will be used from this point forward.

SHOW OF HANDS VOTE: 6-1 (Councilmember Whittum dissented)

MOTION: Councilmember Howe moved and Councilmember Swegles seconded to drop OCA 02.

SHOW OF HANDS VOTE: 3-4 (Councilmembers Moylan, Lee, Vice Mayor Hamilton and Councilmember Whittum dissented)

MOTION FAILED.

MOTION: Councilmember Swegles moved and Mayor Spitaleri seconded to defer OCA 02.

SHOW OF HANDS VOTE: 5-2 (Councilmembers Moylan and Whittum dissented)

OFFICE OF THE CITY MANAGER

Councilmember Moylan requested to drop OCM 06, 07, 08, 10, 11, 12, 13, and 14.

Councilmember Howe requested to drop OCM 09. Councilmember Howe requested OCM 09 be brought forward on the February 12, 2008 Council agenda for Council to discuss.

Vice Mayor Hamilton requested to drop OCM 02.

Councilmember Swegles requested to drop OCM 04.

Councilmember Whittum requested to pull OCM 06, 10, 11 and 12 off the drop list.

Councilmember Moylan requested to pull OCM 04 off the drop list.

MOTION: Vice Mayor Hamilton moved and Councilmember Moylan seconded to drop OCM 02, 07, 08, 09, 13 and 14.

SHOW OF HANDS VOTE: 7-0

MOTION: Vice Mayor Hamilton moved and Councilmember Swegles seconded to drop
OCM 06.

SHOW OF HANDS VOTE: 7-0

MOTION: Councilmember Swegles moved and Councilmember Howe seconded to drop
OCM 04.

SHOW OF HANDS VOTE: 3-4 (Councilmembers Moylan, Lee, Vice Mayor Hamilton and Councilmember Whittum dissented)

MOTION FAILED.

MOTION: Vice Mayor Hamilton moved and Councilmember Howe seconded to drop OCM 10.

SHOW OF HANDS VOTE: 7-0

MOTION: Vice Mayor Hamilton moved and Councilmember Howe seconded to drop OCM 11.

SHOW OF HANDS VOTE: 7-0

MOTION: Vice Mayor Hamilton moved and Councilmember Howe seconded to drop OCM 12.

SHOW OF HANDS VOTE: 6-1 (Councilmember Whittum dissented)

MOTION: Councilmember Swegles moved and Vice Mayor Hamilton seconded to defer
OCM 04.

SHOW OF HANDS VOTE: 4-3 (Councilmembers Moylan, Lee and Whittum dissented)

OCM 01, 03 and 05 were ranked by Council. Ranking sheets were turned into staff.

Mayor Spitaleri called for a 5 minute recess (time not recorded).

Mayor Spitaleri reconvened the workshop.

COMMUNITY DEVELOPMENT

Councilmember Swegles requested to drop CDD 02.

Vice Mayor Hamilton requested to drop CDD 03.

Vice Mayor Hamilton requested CDD 08 be dropped or deferred.

Councilmember Moylan requested to pull CDD 08 from the drop list.

Councilmember Moylan requested to defer CDD 02.

MOTION: Vice Mayor Hamilton moved and Councilmember Swegles seconded to drop CDD 02 and 03.

SHOW OF HANDS VOTE: 6-1 (Councilmember Moylan dissented)

MOTION: Vice Mayor Hamilton moved and Councilmember Swegles seconded to drop CDD 08.

SHOW OF HANDS VOTE: 4-3 (Councilmembers Moylan, Howe and Lee dissented)

MOTION: Vice Mayor Hamilton moved and Councilmember Swegles seconded to COMBINE CDD 07, 27, 43 and 44.

Councilmember Swegles withdrew his second to the motion as he did not notice CDD 43 was included.

MOTION DIED for lack of a second.

MOTION: Vice Mayor Hamilton moved and Mayor Spitaleri seconded to COMBINE CDD 07, 27, 43 and 44.

SHOW OF HANDS VOTE: 4-3 (Councilmembers Moylan, Howe, and Swegles dissented)

Councilmember Swegles requested to drop CDD 14 and 19.

Councilmember Moylan requested to drop CDD 15, 20, 21 and 23.

Vice Mayor Hamilton requested to drop CDD 12.

Councilmember Moylan pulled CDD 19 from the drop list

MOTION: Vice Mayor Hamilton moved and Councilmember Howe seconded to drop CDD 12, 14, 15, 20, 21 and 23.

SHOW OF HANDS VOTE: 7-0

MOTION: Vice Mayor Hamilton moved and Councilmember Swegles seconded to drop CDD 19.

SHOW OF HANDS VOTE: 5-2 (Councilmembers Moylan and Lee dissented)

Vice Mayor Hamilton requested to defer CDD 13, 16, 22.

Councilmember Moylan requested to defer CDD 10.

Councilmember Swegles pulled CDD 10 off the defer list.

MOTION: Vice Mayor Hamilton moved and Councilmember Howe seconded to defer CDD 13, 16 and 22.

SHOW OF HANDS VOTE: 5-2 (Councilmembers Moylan and Lee dissented)

MOTION: Councilmember Moylan moved to defer CDD 10.

MOTION DIED for lack of a second.

CDD 10 remains on list for ranking.

Vice Mayor Hamilton requested to drop CDD 24 and 32.

Councilmember Moylan requested to drop CDD 31 and 36.

Councilmember Lee pulled CDD 31 off the drop list.

Councilmember Swegles pulled CDD 36 off the drop list.

Councilmember Whittum pulled CDD 24 off the drop list.

MOTION: Vice Mayor Hamilton moved and Councilmember Howe seconded to drop CDD 32.

SHOW OF HANDS VOTE: 7-0

MOTION: Vice Mayor Hamilton moved and Councilmember Swegles seconded to drop CDD 24.

SHOW OF HANDS VOTE: 5-2 (Councilmembers Lee and Whittum dissented)

MOTION: Councilmember Moylan moved and Councilmember Whittum seconded to drop
CDD 31.

SHOW OF HANDS VOTE: 5-2 (Councilmembers Howe and Lee dissented)

MOTION: Councilmember Howe moved and Councilmember Swegles seconded to keep CDD 36 on the list for ranking.

SHOW OF HANDS VOTE: 5-2 (Councilmember Moylan and Vice Mayor Hamilton dissented)

Vice Mayor Hamilton requested to defer CDD 33.

Councilmember Swegles requested to defer CDD 30.

MOTION: Vice Mayor Hamilton moved to defer CDD 33.

MOTION DIED for lack of a second.

MOTION: Councilmember Swegles moved and Councilmember Howe seconded to defer CDD 30.

SHOW OF HANDS VOTE: 2-5 (Councilmembers Moylan, Lee, Mayor Spitaleri, Vice Mayor Hamilton and Councilmember Whittum dissented)

MOTION FAILED.

Councilmember Moylan requested to drop CDD 40, 42, and 43.

Councilmember Moylan explained although a motion passed previously to merge CDD 43 with three other items (CDD 07, 27, 43 and 44)., this motion would pull CDD 43 out of the previous merge and drop it. Should CDD 43 be approved for dropping, the remaining three combined items will remain combined.

Councilmember Lee pulled CDD 40 out of the request to drop.

Mayor Spitaleri requested to drop CDD 47.

Vice Mayor Hamilton requested to drop CDD 41.

Councilmember Whittum pulled CDD 41 off the drop list.

Councilmember Lee pulled CDD 42 and 47 off the drop list.

MOTION: Councilmember Moylan moved and Councilmember Swegles seconded to drop CDD 43

SHOW OF HANDS VOTE: 4-3 (Councilmember Lee, Mayor Spitaleri, and Vice Mayor Hamilton dissented)

MOTION: Vice Mayor Hamilton moved and Councilmember Howe seconded to drop CDD 40.

Vice Mayor Hamilton stated she misread her notes and would like to withdraw her motion.

Councilmember Moylan stated once a motion has been made and seconded, the maker of the motion and/or the second may not withdraw their motion or second. Councilmember Moylan explained when an error has been made, the maker can always vote against their own motion.

Mayor Spitaleri stated the motion and second will stand.

SHOW OF HANDS VOTE: 4-3 (Councilmember Lee, Vice Mayor Hamilton, Councilmember Whittum dissented)

MOTION: Vice Mayor Hamilton moved and Councilmember Howe seconded to drop CDD 41.

SHOW OF HANDS VOTE: 2-5 (Councilmembers Moylan, Lee, Mayor Spitaleri, Councilmembers Swegles and Whittum dissented)

MOTION FAILED.

MOTION: Vice Mayor Hamilton and Councilmember Howe seconded to drop CDD 42.

SHOW OF HANDS VOTE: 7-0

MOTION: Vice Mayor Hamilton moved to drop CDD 47.

MOTION DIED for lack of a second.

MOTION: Mayor Spitaleri moved and Vice Mayor Hamilton seconded to drop CDD 47.

SHOW OF HANDS VOTE: 3-4 (Councilmembers Moylan, Howe, Lee, and Swegles dissented) MOTION FAILED.

Councilmember Swegles requested to drop CDD 49, 53, 54, 55.

Vice Mayor Hamilton requested to drop CDD 52.

Councilmember Moylan pulled CDD 52 from the drop list.

Councilmember Whittum pulled CDD 54, 55 from the drop list.

MOTION: Vice Mayor Hamilton and Councilmember Howe seconded to drop CDD 49 and CDD 53

SHOW OF HANDS VOTE: 7-0

MOTION: Vice Mayor Hamilton moved and Councilmember Howe seconded to drop CDD 52.

SHOW OF HANDS VOTE: 5-2 (Councilmembers Moylan and Whittum dissented)

MOTION: Vice Mayor Hamilton moved and Councilmember Howe seconded to drop CDD 54.

SHOW OF HANDS VOTE: 6-1 (Councilmember Whittum dissented)

MOTION: Vice Mayor Hamilton moved and Councilmember Howe seconded to drop CDD 55

SHOW OF HANDS VOTE: 6-1 (Councilmember Whittum dissented)

MOTION: Councilmember Moylan moved and Councilmember Swegles seconded to defer CDD 50.

SHOW OF HANDS VOTE: 4-3 (Councilmember Lee, Vice Mayor Hamilton, and Councilmember Whittum dissented)

MOTION: Councilmember Swegles moved and Vice Mayor Hamilton seconded to defer CDD 51.

SHOW OF HANDS VOTE: 1-6 (Councilmembers Moylan, Howe, Lee, Mayor Spitaleri, Vice Mayor Hamilton, and Councilmember Whittum dissented)

MOTION FAILED.

Mayor Spitaleri asked staff to list what is left to rank. Intergovernmental Relations Officer Agredano stated there are 28 items left to rank and explained that Council had previously determined to use the alternative ranking system for this department. Intergovernmental Relations Officer Agredano stated the items for ranking include CDD 1, 4, 5, 6, 7, 9, 10, 11, 17, 18, 25, 26, 28, 29, 30, 33, 34, 35, 36, 37, 38, 39, 41, 45, 46, 47, 48, 51.

Councilmember Howe requested Mayor Spitaleri allow a discussion on the items left to rank.

Mayor Spitaleri agreed.

Vice Mayor Hamilton inquired about the alternative process of ranking these items and Intergovernmental Relations Officer Agredano explained that the items are taken in thirds and each Councilmember will select 10 items, but will not rank them at this time.

Intergovernmental Relations Officer Agredano passed out the ranking sheets to Council for CDD.

Mayor Spitaleri declared a lunch recess and reconvened the workshop at 12:30 p.m.

Intergovernmental Relations Officer Agredano stated there were five items that did not receive any votes, which automatically places them below the line. Those items were CDD 33, 35, 37, 38, and 39. Additionally, there were seven items that received one vote and will also be considered below the line automatically. Those items were CDD 05, 07 (contains the combination of CDD 27 and 44 within it), 09, 17, 25, 26, 34.

Mayor Spitaleri proceeded to break the ties and explained that each Councilmember receives one vote.

Mayor Spitaleri stated a tie exists between CDD 29, CDD 11 and CDD 06.

Mayor Spitaleri called for those in support of CDD 06 being in first place.

No support.

Mayor Spitaleri called for those in support of CDD 11 being in first place.

Councilmember Moylan, Mayor Spitaleri, and Vice Mayor Hamilton voted in support of CDD 11 in first place.

Mayor Spitaleri called for those in support of CDD 29 being in first place.

Councilmembers Howe, Lee, Swegles and Whittum voted in support of CDD 29 in first place.

Mayor Spitaleri announced CDD 29 is in first place, CDD 11 is in second place, and CDD 06 is in third place.

Mayor Spitaleri announced that a tie exists between CDD 30, and CDD 45.

Mayor Spitaleri called for those in support of CDD 30 being in fourth place.

Councilmembers Moylan, Lee, Mayor Spitaleri, Vice Mayor Hamilton and Councilmember Swegles voted in support of CDD 30 in fourth place.

Mayor Spitaleri announced CDD 30 will be in fourth place and CDD 45 will be in fifth place.