Block parties are great opportunities for neighbors to get to know one another in a fun, relaxed setting. The City of Sunnyvale is here to help - simply follow the steps and tips below to make your block party a great community building experience!
Step 1 – Survey your neighbors to determine the best date, time, and location for your block party. Ideally, you’ll want to have these details finalized at least one month prior to the event. You may want to plan your block party around an event, like National Night Out (first Tuesday in August) or a holiday like Fourth of July, Memorial Day, or Labor Day. Summer months, late spring, and early fall are the best times of year for block parties since the weather is usually pleasant.
Step 2 – Read the following questions:
- Is your anticipated attendance more than 300 people?
- Is your block party expected to last later than 9 p.m.?
- Are you inviting a significant number of people from outside the neighborhood?
If you answer "yes"
to any of these questions, please contact us at (408) 730-7599 or email@example.com
at least two weeks in advance of your event.
Step 3 - If you plan to close the street with barricades or cones, request a permit from Public Safety at least 10 days prior to your event. Please fill out the following form and save to your desktop, Block Party Permit for Street Closure . You can either email to firstname.lastname@example.org or fax to (408) 730-7214.
Some tips for planning a successful block party:
- Form a block party planning committee consisting of neighbors from several households.
- Determine the budget for your party. Will it be “potluck” or will donations be collected from neighbors to put toward food, entertainment, etc.?
- Determine what equipment your neighbors have, and what you will need to rent, such as tables, tents, sound system, etc. Ask everyone to bring their own chairs.
- Assign tasks to individual committee members (i.e. one person in charge of organizing the food, one person in charge of entertainment/activities, one person in charge of contacting the City, etc.)
- Don't forget to put someone in charge of the clean-up crew!
- Send out invitations, usually at least two to three weeks in advance. This can be done as part of your neighborhood newsletter or email group, or a simple flyer delivered by neighborhood volunteers. Click here for a sample Block Party invitation.