COMMISSION MEETING

ROLL CALL

Commissioners:

Dane Andrew Beezley

Present:

Susan Buchs

Dixie Carney

Absent:

Jeanne DiLeo

Staff Present:

Terilyn Anderson, Senior Management Analyst

Ilona Bell, Administrative Aide/Recording Secretary

Susan Kitchens, City Clerk

Cathy Merrill, Assistant to the Director

CALL TO ORDER

Chair Beezley called the meeting to order at 7:20 p.m.

Approval of Minutes

(Note: The December 18, 2002, Arts Commission was canceled.)

Moved by Commissioner Buchs seconded by Commissioner Carney, to approve the minutes of the Arts Commission meeting of November 20, 2002.

Motion carried unanimously

PUBLIC APPEARANCES

Chair Beezley opened the meeting for Public Hearing.

Chair Beezley asked Ms. Kitchens how the City was advertising the recent recruitment. Ms. Kitchens identified the various published articles and advertisements used to promote the recruitment. She also noted that staff will host a table at the Downtown Farmers' Market this Saturday, January 18, to distribute Boards and Commissions applications and information.

Commissioner Carney suggested that applications be made available to residents at the Sunnyvale Library and Ms. Kitchens thanked her for the valuable suggestion.

No more appearances were made and the Public Hearing was closed.

Ms. Merrill introduced Terilynn Anderson from the Office of the City Manager. Ms Anderson gave the background of the project and explained the Quality of Life goals, objectives and measures in the staff report. In 2001, a Taskforce was established to develop these objectives -- eight strategic priorities that represent high level components contributing to the overall Quality Life in Sunnyvale:

A Safe Community

High Quality Education

A Healthy Sustainable Environment

Efficient, Safe Transportation Systems

Quality, Diverse Affordable Housing

Community Pride and Involvement

A Diverse and Growing Economy

A Community with Diverse, Cultural Opportunities

Ms. Anderson stated that approximately 500 people from various sectors of the Sunnyvale community gave their input through members of the taskforce. Once the data was consolidated into the eight objectives identified above, measures were determined by staff and approved by Council.

This is the first time the report will be published, measuring two years of data. Staff found it difficult to interpret some of the data and asked Council to consider amending some of the language. To increase community involvement, Council suggested having the City’s Boards and Commissions provide public input on staff’s recommendations.

Ms. Anderson asked the Commission if they had any questions on staff's recommendations as identified in the staff report that was included in the Commissioners' packets. Chair Beezley stated the report was pretty straight forward and the Commissioners had no questions of staff.

Chair Beezley thanked Ms. Silan for her comments.

No more appearances were made and the Public Hearing was closed.

Moved by Commissioner Buchs seconded by Commissioner Carney, to accept staff's recommendations as presented in the staff report for the Proposed Revisions To Seven Quality Of Life Measures And Two Objectives.

Motion carried unanimously

INFORMATION ONLY ITEMS

Staff Liaison Report

Ms. Merrill said her staff report would stand as submitted and made the following comments:

Work Calendars for 2003 will be included in the next Commission packet since the Council Work Calendar was adopted last night, January 14, and that information would be incorporated into the Commission's 2003 Work Calendar.

Ms. Merrill distributed a copy of the November 26, 2002, Council Ranking of FY2003-04 Study Issues for the Department of Parks and Recreation. Of the Parks and Recreation Department's three Study Issues for FY2003-04, the two listed below will be coming before the Arts Commission for recommendation to Council:

1. Explore Concept of Digital Marquee at the Corner of Wolfe Road and El Camino Real to promote City and City Co-Sponsored Activities and Events

2. Review Council Co-Sponsorship Policy

Ms. Merrill encouraged the Commission to attend the two training opportunities scheduled for January:

Other Reports

There were no other reports.

Communications distributed at the meeting:

Packet: "Co-Sponsor Renewal Application," listing and cover letter for Arts related Co-Sponsor Groups, mailed 1-10-03

Flyer: "Mastering Meetings for Results," City sponsored Boards and Commissions Training, Council Chambers, January 30, 2003, 6-9 p.m.

Memo: "New Staff Appointment," from Ms. Steward, Superintendent of Arts and Youth Services, 1/14/03

Announcement: "Boards and Commissions Application Extension until January 24, 2003," Sunnyvale Website, City Clerk

Letter: "Toyama Missing Artwork," January 7, 2003, Chair Beezley

News Release: "Sunnyvale First City in California to Receive CAPE Award," January 7, 2003, Sunnyvale Communications Officer

Article: "Sunnyvale Works to Strengthen Community," Sunnyvale Sun, January 8, 2003

Memo: "CODE Meeting Schedule for 2003," Santa Clara County Valley Transportation Authority

Update: "Senior Center Construction," January 2003

Brochure: "YES Express After School Activities-Ellis Elementary School," Spring 2003, February 3 - May 7, 2003

Brochure: "YES Express After School Activities-Cumberland Elementary School," Spring 2003, February 3 - May 7, 2003

Brochure: "YES Express After School Activities-Vargas Elementary School," Spring 2003, February 3 - May 7, 2003

Document: "2003 Council Ranked Parks and Recreation Department Study Issues"

News Release: "Californians Awarded Honors from Arts Council," California Arts Council, November 26, 2002 (Attachment D)

Brochure: "YES Express After School Activities-Cumberland Elementary School," Spring 2003, February 3 - May 7, 2003

Articles: "Sunnyvale City Council Gives OK to Downtown Fruit Sculpture Project," and "Art Group Showcased at Library," San Jose Mercury News, December 19, 2002 (Attachment E)

Update: "New Year and New Phase for Downtown Revitalization," December 19, 2002 (Attachment F)

Flyer: Joint Study Session for Department Commissions Training, "Meeting Operations and Roles and Responsibilities," Wednesday, January 22, 2003, Garden Conference Room, 5:30-7 p.m. (Attachment G)

Document: "Sunnyvale 2003 City Council Information Sheet," (Attachment H)

Announcement: "De Anza Art Faculty Exhibition," De Anza College Euphrat Museum of Art, January 7–February 1, 2003 (Attachment J) [Commission members only]

Flyer: Kids Learning After School Session 3, Columbia Middle School, January 6 – February 14, 2003 (Attachment K) [Commission members only]

Flyer: Program eXtreme Session 2, Sunnyvale Middle School, January 13 – February 13, 2003 (Attachment L) [Commission members only]

News Release: "Council Seeks Better Ways to Spread Out Information," Sunnyvale Sun, December 4, 2002

Draft Minutes: "Arts Commission Meeting, November 20, 2002"

Notice: December 18, 2002 Arts Commission Meeting Canceled.

Report to Council #02-485: "Downtown Plaza--Public Art Project," Staff for December 10, 2002 Council Meeting

Flyer: "Mastering Meetings for Results," Special Boards And Commissions Training Seminar, Thursday, January 30, 2003

Article: "City Looks for Resident Help in Redesigning Main Website," Sunnyvale Sun, December 4, 2002 issue

Flyer: " 27^th Annual Scholarship Concert," San Jose State University School of Music and Dance, Cathedral Basilica of St. Joseph, 90 S. Market Street, San Jose, December 6-7, 2002, 8 p.m.

Document: "Crime Report," 444 Toyama, Sunnyvale Department of Public Safety, February 1, 2002

OTHER ITEMS (INFORMATION ONLY)

Commissioners’ Comments

Commissioner Carney passed

Commissioner Buchs passed

Define how Art In Private Development (AIPD) in-lieu funds would be spent.

Determine a set of standards to ensure continued visibility and access to Art In Private Development installed artwork.

Define the legal and enforceable requirements for Art in Private Development. If breached, how would the requirements be enforced?

Moved by Commissioner Buchs seconded by Commissioner Carney, to adjourn the meeting.

Motion carried unanimously

ADJOURNMENT – 7:40 p.m.

Respectfully submitted,

Ilona Bell, Recording Secretary

Reviewed by:

Cathy E. Merrill, Assistant to the Director