COMMISSION MEETING

ROLL CALL

Commissioners:

Dane Andrew Beezley

Present:

Susan Buchs

Dixie Carney

Jeanne DiLeo

Monica Draganowski Davis

Staff Present:

Ilona Bell, Administrative Aide/Recording Secretary

Cathy Merrill, Assistant to the Director

CALL TO ORDER

Chair Beezley called the meeting to order at 7:13 p.m.

Moved by Commissioner Carney seconded by Commissioner Buchs, to approve the minutes of the Arts Commission meeting of January 15, 2003.

Motion carried 3-0

Commissioners Draganowski Davis and DiLeo Abstained

PUBLIC APPEARANCES

Chair Beezley opened the meeting for Public Appearances.

There were none and the Public Appearances were closed.

Ms. Merrill commented that Council may elect to attend the study session when the Co-Sponsorship Policy Study Issue is reviewed. In response to Commissioner Buchs' request, Ms. Merrill stated that study issue materials would include a summary of the value of benefits currently provided to Co-Sponsorship Groups as well as those being proposed.

Moved by Commissioner Buchs, seconded by Commissioner DiLeo, to adopt the Commission's Work Plan for 2003 as presented.

Motion carried unanimously

Ms. Merrill reported that the Co-Sponsored Group -- 'Ensemble International' -- is disbanding after providing 37 years of international folkdance and staff had suggested the Commission might wish to recognize their years of devoted public service by issuing a proclamation. A draft proclamation is before the Commission to honor this volunteer group's celebration of cultural diversity at local, national and international levels. Formal presentation would be arranged for the next Arts Commission meeting on March 19th.

Chair Beezley opened the meeting for Public Hearing.

No appearances were made and the Public Hearing was closed.

Moved by Commissioner Carney, seconded by Commissioner DiLeo, to present the Proclamation honoring 'Ensemble International' for their long-term support of cultural diversity through international folkdance.

Motion carried unanimously

Ms. Merrill stated this item is in response to a letter from the Mayor to have the City's Boards and Commissions nominate a member or a Sunnyvale resident for participation on an Outreach Review Task Force. From this list, due by February 28, 2003, four (4) nominees will be selected for the Outreach Review Task Force. This volunteer commitment includes an estimated 4-6 meetings, probably through August, with the purpose of reviewing content and making recommendations to Council.

Chair Beezley opened the meeting for Public Hearing.

No appearances were made and the Public Hearing was closed.

Moved by Commissioner DiLeo, seconded by Commissioner Buchs, to nominate Chair Beezley for consideration on the Outreach Review Task Force.

Motion carried unanimously

INFORMATION ONLY ITEMS

Completion letter for 1220 Mathilda Avenue -- Menlo Equities for Juniper Networks was included in the Commission packet.

Staff Liaison Report

Ms. Merrill said her staff report would stand as submitted and made the following comments:

In response to a recent letter sent to Co-Sponsored groups (copy distributed to Commission) regarding the fiscal impact of substantial state and local budget shortfalls, one group responded in writing with possible cost cutting suggestions. Ms. Merrill stated these and other considerations from the public are being sought by Council through Public Outreach Input Meetings per the distributed handout. She encouraged the Commissioners to attend these public input meetings.

Ms. Merrill stated City Departments have been charged with developing various budget reduction scenarios; however, to date, no directives have been issued. The various reduction scenarios will be given to the City Manager to use in his proposed Ten Year Resource Allocation Plan that will be presented to Council in May.

In response to the Commissioners' questions, Ms. Merrill briefly discussed possible options for increasing revenues. Fortunately, balanced fee schedules and our Ten Year Resource Allocation Plan makes Sunnyvale far better prepared than many other cities for shortfalls which may arise. Commissioner Buchs suggested perhaps facilities popular to rent might be made available by relocating non-paid uses to other sites.

Ms. Merrill encouraged the Commission to attend the rescheduled City sponsored Boards and Commissions Training opportunity with Patricia Bergstrom, "Mastering Meetings for Results," at the Council Chambers, Thursday, March 13, 2003, 6-9 p.m.

Other Reports

There were no other reports.

Communications

Flyer: "City of Sunnyvale Intergovernmental Relations (IGR) Training Workshop, Sunnyvale Community Center, Thursday, March 6, 2003, 9 a.m. - 3 p.m.

Letter: To "Co-Sponsored Club Presidents," regarding City financial situation from Director of Parks and Recreation, January 31, 2003

Booklet: "City of Sunnyvale Achievement Highlights," 90^th Anniversary Report to the Community

Document: Updated Sunnyvale Arts Commission Contact Information, February 5, 2003

Flyer: "Fantasy in Porcelain," Betty Weber Gallery, Municipal Services Building, 33 Arroyo Drive, San Francisco, April 25-26, 2003

Flyer: "Rethinking Nature," Euphrat Museum of Art, DeAnza college, Cupertino, February 20-April 19, 2003

Flyer: "Program eXtreme," Session 3, Sunnyvale Middle School, March 3 - April 10, 2003

Flyer: "KLAS" Kids Learning After-School, Columbia Middle School, February 24-April 18, 2003

Publication: Parks and Recreation Activity Guide, March-April 2003

Publication: Senior Center Activity Guide, Winter 2003

Flyer: "Mastering Meetings for Results" training by Patricia Bergstrom rescheduled to Thursday, March 13, 2003, 6-9 p.m., Council Chambers, 654 W. Olive Avenue

News Release: "Sunnyvale to Hold Community Meetings to Discuss Budget,"

Memo: "New Staff Appointment -- Ms. Diane Moglen, Arts Supervisor," Nancy Steward, Superintendent of Arts and Youth Services, January 14, 2003

Memo: "Grand Opening of 'The Crash'," Nancy Steward, Superintendent of Arts and Youth Services, January 22, 2003

Memo: "Invitation to Sunnyvale Downtown Association Meeting," Robert S. LaSala, City Manager, February 20, 2003

Article: "Ponderosa's Cultural Fair Promotes Pride, Education," Sunnyvale Sun, February 5, 2003 issue

Article: "Sunnyvale Will Pull It Together In Face of State Budget Shortfall," Sunnyvale Sun, February 5, 2003 issue

Flyer: City of Sunnyvale Health and Safety Fair 2003, Saturday, May 10, 2003, 11 a.m. - 3 p.m., Columbia Neighborhood Center, 785 Morse Avenue

Article: "Arts and Economic Prosperity," Americans for the Arts, 2002

Department Newsletter, February 2003 Issue

OTHER ITEMS (INFORMATION ONLY)

Commissioners’ Comments

Commissioner DiLeo stated the United States Geological Services (USGS) was distributing fact sheets and historical information celebrating the explorations of Lewis and Clark 200 years ago.

Commissioner Draganowski Davis passed

Commissioner Carney passed

Commissioner Buchs passed

Chair Beezley welcomed Commissioner Draganowski Davis to the Arts Commission. Chair Beezley shared the written response from Toyama regarding the missing public artwork. Ms. Merrill stated copies would be sent to each Commissioner. Chair Beezley requested Ms. Merrill forward the letter to the City Attorney for review and agendize this item when legal options/recommendations become available. Chair Beezley announced the Cinequest Film Festival in San Jose will be featuring digitally shot movies--new technology sweeping the industry.

Moved by Commissioner Buchs, seconded by Commissioner DiLeo, to adjourn the meeting.

Motion carried unanimously

ADJOURNMENT – 7:55 p.m.

Respectfully submitted,

Ilona Bell, Recording Secretary

Reviewed by:

Cathy E. Merrill, Assistant to the Director