Civic Center Modernization Project

Progress

Current Status

The Civic Center Phase 1* is currently in design and will be complete the second quarter of 2020.

* The Civic Center Master Plan defines all phases of the project, see Documents tab.

Next Steps

Report to Council 20-0505- July 14, 2020 – Approve Changes to the Civic Center Modernization Project as Described in the Addendum to the Civic Center Environmental Impact Report

Third quarter of 2020 - Accepting bids for construction: Contractor Outreach 2020 (40 MB PDF)

Fourth quarter of 2020 - Award construction contract and begin construction

Timeline

2020 - Council awarded a contract to Jacobs Project Management Co. for Construction Management Services for Civic Center Phase 1

2019 – Council approved the schematic design

2018 - Council adopted the Civic Center Master Plan and awarded a contract for design and construction support services to SmithGroup, Inc. for Civic Center Phase 1 services

2017 – Council awarded a contract to SmithGroup Inc. for master planning services

2016 – Council approved a scope of services for the Civic Center Modernization Project Master Plan

2015 - Community engagement process to evaluate how facilities at the Civic Center could be renovated or replaced

2014 – Civic Center Strategic Planning Session

Civic Center Phase 1 Rendering
(Click to enlarge)

Details

City Hall

A new, 119,874-square-foot, four-story City Hall will be the first building built on the campus. The following elements will be included:

• NOVA Workforce Services Department
• One-Stop Permit Center
• City staff offices
• One level of underground parking below City Hall
• Net Zero Energy and Certified LEED Platinum City Hall

Public Safety Headquarters Renovations

Partial renovations of the existing public safety building will include:

• 17,450-square-feet of tenant improvements
• New entry and lobby

Emergency Operations Center Addition

A two-story, 15,002-square-foot Emergency Operations Center will be built next to the existing Department of Public Safety Headquarters building. The addition will:

• Provide dedicated space for a detectives’ bureau
• Relieve overcrowding in the existing Public Safety building
• Be designed for LEED Gold with sustainable features such as low flow fixtures and LED lighting. It will be all electric (except for back-up generators).

Overall Site

Following completion of the new City Hall, the existing City Hall, the Annex, the South Annex and the Sunnyvale Office Center buildings will be demolished. The overall site will include:

• Approximately 6 acres of open space
• More walkable Olive Avenue
• Frontage improvements along Mathilda Ave from W. Olive up to El Camino Real to include a new multiuse pathway and walkways for public use
• Civic plaza
• Outdoor amphitheater

Documents

Civic Center Master Plan – Sept. 2018 – Defines the multiple phases

Planning Commission 20-0524 – June 22, 2020 - Forward Recommendations to City Council to Approve Changes to the Civic Center Modernization Project as Described in the Addendum to the Civic Center Environmental Impact Report

Report to Council 20-0168 – Feb. 25, 2020 – Award Contract to Jacobs Project Management Co. for Construction Management Services Civic Center Phase 1 Project

Report to Council 19-0592 – Aug. 27, 2019 – Approve the Schematic Design, the Highly Recommended and Recommended Cost Saving Strategies, and Direct Staff to Proceed with Design and Construction Procurement for Civic Center Phase 1

Report to Council 18-1008 - Dec. 4, 2018 – Award a Contract for Design and Construction Support Services to SmithGroup, Inc. for Civic Center Phase 1 Project

Report to Council 18-0799 – Sept. 25, 2018 – Resolution to certify the Environmental Impact Report, adopt the Civic Center Master Plan and proceed with design for a Net Zero City Hall Building

Report to Council 17-0835 – Nov. 7, 2017 – Selection of Option 1 – Plaza as the preferred alternative

Civic Center Community Workshop Master Plan Alternatives – Oct. 12, 2017

Council Study Session on Master Plan Alternatives – Sept. 12, 2017

Report to Council 17-0617 - Jul. 25, 2017 – Direction for the Annex Building and a Public Safety Addition

Report to Council 17-0136 – May 23, 2017 – Award of Civic Center Master Planning Contract (includes presentation)

Report to Council 16-0072 – Oct. 25, 2016 – Approval of Master Plan Scope of Work (includes presentation)

Report to Council 16-0077 - May 17, 2016 – Community Survey Results (includes presentation)

Report to Council 15-0776 – September 2015 - Approve the Vision Statement, Success Criteria and Needs Assessment

Report to Council 15-0111 – February 24, 2015 – Council approved a Community Engagement Plan

Community Site Planning Design Charrette – Workshop 3, Oct. 3, 2015

All Commission Workshop Site Planning Design Charrette – Aug. 16, 2015

Workshop 2: Land Use Options and Space Needs – Jul. 25, 2015
We assessed the needs for the new Civic Center for all three facilities: Library, City Hall and Public Safety Headquarters. We reviewed City service delivery and improvement opportunities. The community provided input on potential uses for the 26-acre site.

Defining Success for the Civic Center Project – May 2015
Vision Statement
Success Criteria
Needs Assessment

Workshop 1: Vision and Success Criteria – Apr. 25, 2015
Meeting Minutes and Public Comments Part 1
Public Comments Part 2

2015 Community Outreach Process Results
View the Community Engagement Plan
Civic Center Final Project Report (15 MB PDF)
Focus Group Summaries

Civic Center Strategic Planning Session – Sept. 2, 2014

Development of Civic Center Land Use Prototypes
Civic Center Land Use Prototypes

Current Civic Center Facilities

Civic Center FEIR

Notice of Preparation

Background

In 2015 a Community Engagement Plan for the Civic Center Project was approved. The Engagement Plan outlined a series of engagement activities including:

• Interviews
• Focus groups
• Two workshops: one for the City’s appointed board and commission members and one Community workshop
• Online surveys
• City Council meetings

These activities were used to gather input before making decisions on land use alternatives and a financing strategy for the project. The activities outlined in the Community Engagement Plan are complete.